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It's confidential information on customers and staff or secret documents regarding accounts or deals businesses must secure access to their electronic documents from scrutiny. Even when your employees are trustworthy and well-trained, a small mistake could lead to a data breach that could harm a business's image. Fortunately, there are four methods to control the use of electronic files and avoid an incident:

The Administrative Office of the Courts has sought comment on four options to address privacy and security concerns in providing remote electronic public access to the case file records. The first option is to maintain the presumption of all court records being accessible at the courthouse, as well in electronic format, but limit access to remote computers only to those with an appropriate need, like a parties, counsels essential court staff, and judges.

The second option allows an individual to access and download all the information found in a case record, but only when they have a valid need. This includes those who are convicted of a criminal offense, and a judge has to approve the request to release information.

The third option permits the public access to certain documents which typically are found in criminal case files. These include plea agreements, as well as warrants for arrest that have not been executed. It also restricts the public's access to certain information, such as Social Security Numbers as well as financial information. It relies on the ability of prosecutors and their attorneys to protect their interests in individual cases through motions to block or seal certain information from electronic access.

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