The questions you ask prospective board portal suppliers will have a significant impact on the efficiency, effectiveness and security of your meetings. The right portal will give your board administrator confidence, reduce the time it takes to prepare materials, and offer user-friendliness and most secure security. Directors who are active in the organization to fully participate in meetings and provide tools to ensure a smooth workflow. This lets them concentrate on the strategy and governance.
Choose a vendor that is recognized in the field for offering robust and expandable features, a sensible user interface, simple integration with your existing systems and an efficient method to sign documents digitally. You should also look at the security certifications of the company (such as CMMI-SW, SOC 2, ISO 27001 or HIPAA) and third-party security audits that they have been able to pass.
Additionally, it is essential that your portal is linked to your company's existing email system and also has integrated integration capabilities for storage solutions for documents. This allows your organization to communicate more efficiently with its members since they can communicate via familiar channels instead of emails that can be monitored outside the company.
Ask if the vendor provides a quick customer service throughout the day. Leading portal providers have an experienced support team that is available to help you and your board members with any issues. They will also be happy to provide testimonials and references from other organizations that have used their solutions.