Virtual document storage is the process of converting physical files to electronic documents that can be shared and accessed. It can reduce the amount needed to store physical files. It can also increase security by locking specific parts of a document for specific users. This is especially beneficial for businesses that work with lots of paper. Paper documents are difficult to track and secure, and are more vulnerable to theft and destruction in a disaster like an fire. Electronic files are simpler to track and less likely to be lost. They are also more resistant to destruction.
You should think about how easy the system will be to use for guests and you when choosing an encrypted document system. Examine the ease of uploading and downloading documents, and consider whether people who are not tech-savvy will be able to master the system. Find out if the company offers support, and how accessible it can be.
Who hasn't lost important documents on their own computer? Common file sharing platforms such as Dropbox and Google Drive might be better backup options however they don't have the ability to organize files into a meaningful folder structure that matches the work demands. A cloud-based document system on the other hand, has the power to accomplish this, and even provide audit logs of who has been viewing which documents.